Calendar appointments affect your Teams status and Microsoft Bookings and scheduling availability
Show appointments as busy or free
When you create an appointment in your calendar, you can choose whether the appointment shows as Free, Busy and other options.
How appointments affect Microsoft Teams
- Marking a calendar appointment as Busy will change your Teams status to Busy and you may not receive phone calls from a call queue.
How appointments affect Microsoft Bookings & the Outlook calendar scheduling assistant
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If your calendar appointment is marked as Free, Bookings and the scheduling assistant will show that time as available for you.
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If your calendar appointment is marked as Busy, Bookings will not offer the time and the scheduling assistant will not show you as available.
Tip: If a whole day is excluded in Bookings, it's likely that you have a day appointment in your calendar marked as Busy. Change that appointment to Free to show in Bookings.
- If there is no appointment in your calendar then Bookings will follow the Availability options you have set for that service. See:
Microsoft Bookings - Add a service (Availability options starts 00:30) >
Change calendar appointment 'Show As Busy/Free' in Outlook Desktop
- Open the calendar appointment or create a new appointment
- Under Busy menu change the Show As field to your desired option
- Save and Close
Change calendar appointment 'Show As Busy/Free' in Outlook on the Web
- Go to https://outlook.office.com/calendar/
- Sign in if required
- Double click the calendar appointment or create a new appointment
- Under Event menu change Busy field to your desired option
- Save
Change calendar appointment 'Show As' in Outlook Mobile App
- Open the Outlook Mobile app > Calendar
- Open an existing appointment > Edit (pencil icon) or start a new appointment
- Under Show as (eye icon) near the bottom change to Free or Busy
