--- title: How do I create an email template to use in Outlook Desktop description: Use email templates to send messages that include information that doesn't change from message to message --- [Skip to content](https://help.stalbansdiocese.org/outlook-desktop-email-template#main-content) English Show submenu for translations [![dioceseofstalbans-technology\_474x247-1](https://help.stalbansdiocese.org/hs-fs/hubfs/dioceseofstalbans-technology_474x247-1.png?width=192&height=100&name=dioceseofstalbans-technology_474x247-1.png)](https://help.stalbansdiocese.org/?hsLang=en) - [🎟️Raise Support Ticket](https://help.stalbansdiocese.org/tickets-new) - [🎫My Tickets](https://help.stalbansdiocese.org/tickets-view) - [🧠Knowledge Base](https://help.stalbansdiocese.org/) Open main navigation Close main navigation - [🎟️Raise Support Ticket](https://help.stalbansdiocese.org/tickets-new) - [🎫My Tickets](https://help.stalbansdiocese.org/tickets-view) - [🧠Knowledge Base](https://help.stalbansdiocese.org/) - English Show submenu for translations - [My Tickets](https://help.stalbansdiocese.org/tickets-view) [My Tickets](https://help.stalbansdiocese.org/tickets-view?hsLang=en) How can we help? - There are no suggestions because the search field is empty. 1. [IT Help](https://help.stalbansdiocese.org/?hsLang=en) 2. [Software & Services](https://help.stalbansdiocese.org/software-services?hsLang=en) 3. [Emails](https://help.stalbansdiocese.org/software-services?hsLang=en#emails) # How do I create an email template to use in Outlook Desktop ## Use email templates to send messages that include information that doesn't change from message to message **Tip:** Not sure if you're using New or Classic Outlook? See: - **[Identify which Outlook version you are using \>](https://help.stalbansdiocese.org/outlook-id?hsLang=en)** ### **![MicrosoftStore-OutlookForWindows-png](https://help.stalbansdiocese.org/hs-fs/hubfs/MicrosoftStore-OutlookForWindows-png.png?width=32&height=32&name=MicrosoftStore-OutlookForWindows-png.png)New Outlook** **![](https://help.stalbansdiocese.org/hs-fs/hubfs/image-png-Feb-10-2026-02-58-22-2044-PM.png?width=670&height=150&name=image-png-Feb-10-2026-02-58-22-2044-PM.png)**   --- ### **![Microsoft-Outlook](https://help.stalbansdiocese.org/hs-fs/hubfs/Microsoft-Outlook.png?width=40&height=40&name=Microsoft-Outlook.png) Outlook Classic** - [Create an email message template](https://help.stalbansdiocese.org/outlook-desktop-email-template#create) - [Send an email message based on a template](https://help.stalbansdiocese.org/outlook-desktop-email-template#insert) - [Add a shortcut to New Items \> More Items \> Choose Form](https://help.stalbansdiocese.org/outlook-desktop-email-template#shortcut) --- #### **Outlook Classic: Create an email message template** 1. On the **Home** menu, select **New Email**. 2. In the message body, enter the content that you want. 3. In the message window, select **File** \> **Save As**. 4. In the **Save As** dialog box, in the **Save as type** list, select **Outlook Template**. ![](https://help.stalbansdiocese.org/hs-fs/hubfs/image-png-Sep-27-2024-11-31-12-1639-AM.png?width=670&height=378&name=image-png-Sep-27-2024-11-31-12-1639-AM.png) 5. In the **File name** box, type a name for your template, and then select **Save**. --- #### **Outlook Classic: Send an email message based on a template** 1. Select **New Items** \> **More Items** \> **Choose Form**. ![](https://help.stalbansdiocese.org/hs-fs/hubfs/image-png-Sep-27-2024-11-34-04-2856-AM.png?width=607&height=567&name=image-png-Sep-27-2024-11-34-04-2856-AM.png) 2. In the **Choose Form** dialog box, in **Look In**, click **User Templates in File System**. 3. The default templates folder is opened. 1. The default folder location is **c:\\users\\*username*\\appdata\\roaming\\microsoft\\templates**. If your template is saved in a different folder, click **Browse**, and then select the template. 4. Select the template, and then click **Open**. ![](https://help.stalbansdiocese.org/hs-fs/hubfs/image-png-Sep-27-2024-11-36-24-0185-AM.png?width=512&height=405&name=image-png-Sep-27-2024-11-36-24-0185-AM.png) 5. Make any additions or revisions to the recipients in the **To**, **Cc**, or **Bcc** boxes and any changes to the subject and message body. **Note:** Changes made aren’t saved to the template. If you use the **Save** command, this creates a draft of your message, but won’t update the template. To update the template, follow the steps above to [create a new email message template](https://help.stalbansdiocese.org/outlook-desktop-email-template#create). 6. Click **Send**. --- #### **Outlook Classic: Add a shortcut to New Items \> More Items \> Choose Form** If you use templates frequently, add a shortcut to your Outlook's Quick Access Toolbar for faster access. 1. In the Quick Access Toolbar (at the top) select the down arrow at the end 2. Select **More Commands...** **![](https://help.stalbansdiocese.org/hs-fs/hubfs/image-png-Sep-27-2024-11-41-29-5228-AM.png?width=355&height=523&name=image-png-Sep-27-2024-11-41-29-5228-AM.png)** 3. Under **Choose commands from** select **All Commands** 4. In the left side scroll down and select **Choose Form...** 5. Select **Add \> \>** to add the icon to the right side 6. Select **OK** ![](https://help.stalbansdiocese.org/hs-fs/hubfs/image-png-Sep-27-2024-11-45-45-8925-AM.png?width=670&height=550&name=image-png-Sep-27-2024-11-45-45-8925-AM.png) 7. The shortcut to **New Items** \> **More Items** \> **Choose Form** will be added to your Quick Access Toolbar ![](https://help.stalbansdiocese.org/hs-fs/hubfs/image-png-Sep-27-2024-11-46-43-2016-AM.png?width=197&height=50&name=image-png-Sep-27-2024-11-46-43-2016-AM.png) --- ### **Related links** - **[Microsoft Support: Create an email message template \>](https://support.microsoft.com/en-gb/office/create-an-email-message-template-43ec7142-4dd0-4351-8727-bd0977b6b2d1)** - [Communications](https://help.stalbansdiocese.org/communications?hsLang=en#main-content) - [Branding](https://help.stalbansdiocese.org/communications?hsLang=en#branding) - [Devices](https://help.stalbansdiocese.org/devices?hsLang=en#main-content) - [All Devices](https://help.stalbansdiocese.org/devices?hsLang=en#all-devices) - [Computer](https://help.stalbansdiocese.org/devices?hsLang=en#computer) - [iPhone, iPad & Android](https://help.stalbansdiocese.org/devices?hsLang=en#iphone-ipad-android) - [Personal](https://help.stalbansdiocese.org/devices?hsLang=en#personal) - [Links](https://help.stalbansdiocese.org/links?hsLang=en) - [Software & Services](https://help.stalbansdiocese.org/software-services?hsLang=en#main-content) - [Artificial Intelligence (AI)](https://help.stalbansdiocese.org/software-services?hsLang=en#artificial-intelligence-ai) - [Calendars & Tasks](https://help.stalbansdiocese.org/software-services?hsLang=en#calendars-tasks) - [CMS & Database](https://help.stalbansdiocese.org/software-services?hsLang=en#cms-database) - [Emails](https://help.stalbansdiocese.org/software-services?hsLang=en#emails) - [Files](https://help.stalbansdiocese.org/software-services?hsLang=en#files) - [Meetings](https://help.stalbansdiocese.org/software-services?hsLang=en#meetings) - [Finance](https://help.stalbansdiocese.org/software-services?hsLang=en#finance) - [Forms](https://help.stalbansdiocese.org/software-services?hsLang=en#forms) - [PDFs](https://help.stalbansdiocese.org/software-services?hsLang=en#pdfs) - [Printing & Scanning](https://help.stalbansdiocese.org/software-services?hsLang=en#printing-scanning) - [Security & Data Protection](https://help.stalbansdiocese.org/software-services?hsLang=en#security-data-protection) - [SharePoint & OneDrive](https://help.stalbansdiocese.org/software-services?hsLang=en#sharepoint-onedrive) - [Staff](https://help.stalbansdiocese.org/software-services?hsLang=en#staff) - [Teams](https://help.stalbansdiocese.org/software-services?hsLang=en#teams) - [Teams Phone](https://help.stalbansdiocese.org/software-services?hsLang=en#teams-phone) - [Video Conferencing](https://help.stalbansdiocese.org/software-services?hsLang=en#video-conferencing) - [Website](https://help.stalbansdiocese.org/website?hsLang=en) - [Contact](https://help.stalbansdiocese.org/contact?hsLang=en) [![Chill listening crop-3](https://help.stalbansdiocese.org/hs-fs/hubfs/apple-touch-icon-1.png?width=24&height=24&name=apple-touch-icon-1.png "Chill listening crop-3")](https://help.stalbansdiocese.org?hsLang=en) St Albans Diocesan IT Team Copyright © 2026, Diocese of St Albans