Emails
      Back to home
      1. IT Knowledge Base
      2. Software & Services
      3. Emails

      How do I create an email template to use in Outlook Desktop

      Use email templates to send messages that include information that doesn't change from message to message

      Contents

      Create an email message template

      1. On the Home menu, select New Email.

      2. In the message body, enter the content that you want.

      3. In the message window, select File > Save As.

      4. In the Save As dialog box, in the Save as type list, select Outlook Template.

      5. In the File name box, type a name for your template, and then select Save.

      Send an email message based on a template

      1. Select New Items > More Items > Choose Form.

      2. In the Choose Form dialog box, in Look In, click User Templates in File System.

      3. The default templates folder is opened.

        1. The default folder location is c:\users\username\appdata\roaming\microsoft\templates. If your template is saved in a different folder, click Browse, and then select the template.

      4. Select the template, and then click Open.

      5. Make any additions or revisions to the recipients in the To, Cc, or Bcc boxes and any changes to the subject and message body.

        Note: Changes made aren’t saved to the template. If you use the Save command, this creates a draft of your message, but won’t update the template. To update the template, follow the steps above to create a new email message template.

      6. Click Send.

      Add a shortcut to New Items > More Items > Choose Form

      If you use templates frequently, add a shortcut to your Outlook's Quick Access Toolbar for faster access.

      1. In the Quick Access Toolbar (at the top) select the down arrow at the end
      2. Select More Commands...
      3. Under Choose commands from select All Commands
      4. In the left side scroll down and select Choose Form...
      5. Select Add > > to add the icon to the right side
      6. Select OK
      7. The shortcut to New Items > More Items > Choose Form will be added to your Quick Access Toolbar