--- title: How do I edit, extract, merge, password protect  and compress PDF files and convert a PDF to Word or Excel? description: Save PDF files to another format including as an image --- [Skip to content](https://help.stalbansdiocese.org/pdf-edit#main-content) English Show submenu for translations [![dioceseofstalbans-technology\_474x247-1](https://help.stalbansdiocese.org/hs-fs/hubfs/dioceseofstalbans-technology_474x247-1.png?width=192&height=100&name=dioceseofstalbans-technology_474x247-1.png)](https://help.stalbansdiocese.org/?hsLang=en) - [🎟️Raise Support Ticket](https://help.stalbansdiocese.org/tickets-new) - [🎫My Tickets](https://help.stalbansdiocese.org/tickets-view) - [🧠Knowledge Base](https://help.stalbansdiocese.org/) Open main navigation Close main navigation - [🎟️Raise Support Ticket](https://help.stalbansdiocese.org/tickets-new) - [🎫My Tickets](https://help.stalbansdiocese.org/tickets-view) - [🧠Knowledge Base](https://help.stalbansdiocese.org/) - English Show submenu for translations - [My Tickets](https://help.stalbansdiocese.org/tickets-view) [My Tickets](https://help.stalbansdiocese.org/tickets-view?hsLang=en) How can we help? - There are no suggestions because the search field is empty. 1. 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[PDFs](https://help.stalbansdiocese.org/software-services?hsLang=en#pdfs) # How do I edit, extract, merge, password protect  and compress PDF files and convert a PDF to Word or Excel? ## How to modify PDF files ### **PDF Tools** | | **Cost** | **Annotate** | **Compress** | **Convert** | **Edit** | **Extract** | **Merge** | **Password** | **Redact** | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | **[SharePoint & OneDrive Web](https://help.stalbansdiocese.org/pdf-edit#sharepoint)** | ❌ | ✅ | ✅ | ❌ | ❌ | ✅ | ✅ | ✅ | ❌ | | [**Foxit PDF Editor+**](https://help.stalbansdiocese.org/pdf-edit#foxit) | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ | | [**Printix Capture**](https://help.stalbansdiocese.org/pdf-edit#printix-capture) | ❌ | ❌ | ❌ | *Word* | ❌ | ❌ | ❌ | ❌ | ❌ | | **[Microsoft 365](https://help.stalbansdiocese.org/pdf-edit#m365)** | ❌ | ❌ | ❌ | *Word* | ❌ | ❌ | ❌ | ❌ | *❌* | | [**Snipping Tool**](https://help.stalbansdiocese.org/pdf-edit#snip) | ❌ | ❌ | ❌ | *Image* | ❌ | ❌ | ❌ | ❌ | *❌* | | **Adobe Acrobat Pro** | ✅ | *⚠️No longer providing licenses, replaced by Foxit PDF Editor+⚠️* | | | | | | | | **Tip: Search for the original file non-PDF version.** If the original file, before it was converted to PDF, originated from the St Albans Diocese then it is always best to locate and edit this file rather than convert a PDF back to an Office files so you can preserve all formatting. ### **SharePoint & OneDrive on the Web (Multiple PDF Tools)** 1. Move or save the PDF in a SharePoint library or in your OneDrive 1. NB. Your downloads folder typically does not sync to the cloud so it will need to be moved to Microsoft's cloud service. 2. Locate and open the file in the web version of **[SharePoint](https://stalbansdiocese.sharepoint.com/)** or **[OneDrive](https://stalbansdiocese-my.sharepoint.com/)** in either Microsoft Edge or Google Chrome. 1. From **Windows Explorer:** Right click file \> **OneDrive** \> **View Online** 3. Once the PDF is open in the web browser, use the buttons in the top toolbar 1. If the buttons aren't there either the file is not in SharePoint or OneDrive or the file is protected and cannot be modified. ![](https://help.stalbansdiocese.org/hs-fs/hubfs/image-png-Feb-12-2026-08-45-18-6529-AM.png?width=609&height=47&name=image-png-Feb-12-2026-08-45-18-6529-AM.png) | [![Merge icon](https://help.stalbansdiocese.org/hs-fs/hubfs/image-png-Feb-11-2026-04-13-33-3394-PM.png?width=37&height=37&name=image-png-Feb-11-2026-04-13-33-3394-PM.png)](https://help.stalbansdiocese.org/pdf-edit#sp-merge) | [*Extract PDF pages and make a new PDF*](https://help.stalbansdiocese.org/pdf-edit#sp-merge) | | --- | --- | | [![Arrow icon](https://help.stalbansdiocese.org/hs-fs/hubfs/image-png-Feb-11-2026-04-13-46-0297-PM.png?width=34&height=33&name=image-png-Feb-11-2026-04-13-46-0297-PM.png)](https://help.stalbansdiocese.org/pdf-edit#sp-merge) | [*Merge PDF pages into a new PDF*](https://help.stalbansdiocese.org/pdf-edit#sp-merge) | | [![Padlock icon](https://help.stalbansdiocese.org/hs-fs/hubfs/image-png-Feb-11-2026-04-14-00-4213-PM.png?width=34&height=36&name=image-png-Feb-11-2026-04-14-00-4213-PM.png)](https://help.stalbansdiocese.org/pdf-edit#sp-pw) | [*Encrypt with password*](https://help.stalbansdiocese.org/pdf-edit#sp-pw) | | [![Compress icon](https://help.stalbansdiocese.org/hs-fs/hubfs/image-png-Feb-11-2026-04-14-13-9321-PM.png?width=32&height=33&name=image-png-Feb-11-2026-04-14-13-9321-PM.png)](https://help.stalbansdiocese.org/pdf-edit#sp-compress) | [*Compress your PDF*](https://help.stalbansdiocese.org/pdf-edit#sp-compress) | | ![](https://help.stalbansdiocese.org/hs-fs/hubfs/image-png-Feb-11-2026-04-29-34-6043-PM.png?width=75&height=32&name=image-png-Feb-11-2026-04-29-34-6043-PM.png) | *Annotate with text, pen, highlighter and add a watermark* | #### **SharePoint/OneDrive: Merge & Extract** #### **SharePoint/OneDrive: Encrypt with Password** #### **SharePoint/OneDrive: Compress** --- ### **Foxit PDF Editor+ (Multiple PDF Tools)** #### *License required* **Note:** If you require regular use of editing, exporting, organising, protecting and redacting of PDF files etc for your role you may request a Foxit license by raising a support ticket. **Warning:** Some formatting may be lost upon conversion. - **[KB Article: How to use Foxit PDF Editor \>](https://help.stalbansdiocese.org/foxit-pdf?hsLang=en)** #### **Video Tutorial: How to convert pdf to word | JPG | PPT | Excel | Windows | Mac | Foxit** ---   ### **Print and scan with Printix Capture (PDF to Word)** **Note:** Printix Capture is available on the Ricoh printers at Holywell Lodge or in the Printix app on a diocesan mobile or tablet. When scanning using Printix Capture, choose to save the scan as a Word document and optical character recognition (OCR) will be applied to the file. For instructions see: - **[KB Article: How to scan using Printix Capture \>](https://help.stalbansdiocese.org/printix-capture?hsLang=en)** ---   ### **Using Microsoft 365 (PDF to Word)** **Warning:** Some formatting may be lost upon conversion. **Note**: On Diocesan iPhones and iPads the **Microsoft 365 app** is already installed. You can also find it in the **Company Portal** **app**. #### **Video Tutorial: How to Convert PDF to Word** - **Microsoft Word (computer):** Start of video to 2m 18s - **Microsoft 365 app (mobile or tablet):** 2m 19s to end of video   #### **Microsoft 365 app on a mobile or tablet: PDF to Word** 1. Open the Microsoft 365 app (icon shown on right).![Microsoft 365 app](https://help.stalbansdiocese.org/hs-fs/hubfs/image-png-Jul-11-2023-11-41-22-3024-AM.png?width=146&height=137&name=image-png-Jul-11-2023-11-41-22-3024-AM.png) 2. Open the PDF file from SharePoint, OneDrive or your device. 3. Select **Convert to Word** bottom left. 4. If you wish to edit the file on a computer, save the file to SharePoint or OneDrive then open it from your computer. ##### **Alternatively...** 1. Open the Microsoft 365 app. 2. Go to the **Apps** tab bottom right. 3. Choose **PDF Tools.** 4. Choose the file you wish to convert. ---   ### **Using Snipping Tool on a Windows Computer (PDF to Image)** 1. Open the PDF 2. Open the Snipping Tool app 3. Choose New 4. Your screen will go grey. 5. Use the cursor to draw where you would like to copy the snip. 6. Save the clip as a file - **[Microsoft Support: Use Snipping Tool to capture screenshots \>](https://support.microsoft.com/en-us/windows/use-snipping-tool-to-capture-screenshots-00246869-1843-655f-f220-97299b865f6b)** - [Communications](https://help.stalbansdiocese.org/communications?hsLang=en#main-content) - [Branding](https://help.stalbansdiocese.org/communications?hsLang=en#branding) - [Devices](https://help.stalbansdiocese.org/devices?hsLang=en#main-content) - [All Devices](https://help.stalbansdiocese.org/devices?hsLang=en#all-devices) - [Computer](https://help.stalbansdiocese.org/devices?hsLang=en#computer) - [iPhone, iPad & Android](https://help.stalbansdiocese.org/devices?hsLang=en#iphone-ipad-android) - [Personal](https://help.stalbansdiocese.org/devices?hsLang=en#personal) - [Links](https://help.stalbansdiocese.org/links?hsLang=en) - [Software & Services](https://help.stalbansdiocese.org/software-services?hsLang=en#main-content) - [Artificial Intelligence (AI)](https://help.stalbansdiocese.org/software-services?hsLang=en#artificial-intelligence-ai) - [Calendars & Tasks](https://help.stalbansdiocese.org/software-services?hsLang=en#calendars-tasks) - [CMS & Database](https://help.stalbansdiocese.org/software-services?hsLang=en#cms-database) - [Emails](https://help.stalbansdiocese.org/software-services?hsLang=en#emails) - [Files](https://help.stalbansdiocese.org/software-services?hsLang=en#files) - [Meetings](https://help.stalbansdiocese.org/software-services?hsLang=en#meetings) - [Finance](https://help.stalbansdiocese.org/software-services?hsLang=en#finance) - [Forms](https://help.stalbansdiocese.org/software-services?hsLang=en#forms) - [PDFs](https://help.stalbansdiocese.org/software-services?hsLang=en#pdfs) - [Printing & Scanning](https://help.stalbansdiocese.org/software-services?hsLang=en#printing-scanning) - [Security & Data Protection](https://help.stalbansdiocese.org/software-services?hsLang=en#security-data-protection) - [SharePoint & OneDrive](https://help.stalbansdiocese.org/software-services?hsLang=en#sharepoint-onedrive) - [Staff](https://help.stalbansdiocese.org/software-services?hsLang=en#staff) - [Teams](https://help.stalbansdiocese.org/software-services?hsLang=en#teams) - [Teams Phone](https://help.stalbansdiocese.org/software-services?hsLang=en#teams-phone) - [Video Conferencing](https://help.stalbansdiocese.org/software-services?hsLang=en#video-conferencing) - [Website](https://help.stalbansdiocese.org/website?hsLang=en) - [Contact](https://help.stalbansdiocese.org/contact?hsLang=en) [![Chill listening crop-3](https://help.stalbansdiocese.org/hs-fs/hubfs/apple-touch-icon-1.png?width=24&height=24&name=apple-touch-icon-1.png "Chill listening crop-3")](https://help.stalbansdiocese.org?hsLang=en) St Albans Diocesan IT Team Copyright © 2026, Diocese of St Albans