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How do I edit, extract, merge, password protect  and compress PDF files and convert a PDF to Word or Excel?

How to modify PDF files

PDF Tools

  Cost Annotate Compress Convert Edit Extract Merge Password Redact
SharePoint & OneDrive Web ❌ ✅ ✅ ❌ ❌ ✅ ✅ ✅ ❌
Foxit PDF Editor+ ✅ ✅ ✅ ✅ ✅ ✅ ✅ ✅ ✅
Printix Capture ❌ ❌ ❌ Word ❌ ❌ ❌ ❌ ❌
Microsoft 365 ❌ ❌ ❌ Word ❌ ❌ ❌ ❌ ❌
Snipping Tool ❌ ❌ ❌ Image ❌ ❌ ❌ ❌ ❌
Adobe Acrobat Pro ✅ ⚠️No longer providing licenses, replaced by Foxit PDF Editor+⚠️

Tip: Search for the original file non-PDF version. If the original file, before it was converted to PDF, originated from the St Albans Diocese then it is always best to locate and edit this file rather than convert a PDF back to an Office files so you can preserve all formatting.

SharePoint & OneDrive on the Web (Multiple PDF Tools)

  1. Move or save the PDF in a SharePoint library or in your OneDrive

    1. NB. Your downloads folder typically does not sync to the cloud so it will need to be moved to Microsoft's cloud service.
  2. Locate and open the file in the web version of SharePoint or OneDrive in either Microsoft Edge or Google Chrome.
    1. From Windows Explorer: Right click file > OneDrive > View Online
  3. Once the PDF is open in the web browser, use the buttons in the top toolbar
    1. If the buttons aren't there either the file is not in SharePoint or OneDrive or the file is protected and cannot be modified.

    SharePoint/OneDrive: Merge & Extract

     

    SharePoint/OneDrive: Encrypt with Password

     

    SharePoint/OneDrive: Compress

    Foxit PDF Editor+ (Multiple PDF Tools)

    License required

    Note: If you require regular use of editing, exporting, organising, protecting and redacting of PDF files etc for your role you may request a Foxit license by raising a support ticket.

    Warning: Some formatting may be lost upon conversion.

    Video Tutorial: How to convert pdf to word | JPG | PPT | Excel | Windows | Mac | Foxit

     

    Print and scan with Printix Capture (PDF to Word)

    Note: Printix Capture is available on the Ricoh printers at Holywell Lodge or in the Printix app on a diocesan mobile or tablet.

    When scanning using Printix Capture, choose to save the scan as a Word document and optical character recognition (OCR) will be applied to the file.

    For instructions see:

     

    Using Microsoft 365 (PDF to Word)

    Warning: Some formatting may be lost upon conversion.

    Note: On Diocesan iPhones and iPads the Microsoft 365 app is already installed. You can also find it in the Company Portal app.

    Video Tutorial: How to Convert PDF to Word

    • Microsoft Word (computer): Start of video to 2m 18s
    • Microsoft 365 app (mobile or tablet): 2m 19s to end of video

     

    Microsoft 365 app on a mobile or tablet: PDF to Word

    1. Open the Microsoft 365 app (icon shown on right).Microsoft 365 app
    2. Open the PDF file from SharePoint, OneDrive or your device.
    3. Select Convert to Word bottom left.
    4. If you wish to edit the file on a computer, save the file to SharePoint or OneDrive then open it from your computer.
    Alternatively...
    1. Open the Microsoft 365 app.
    2. Go to the Apps tab bottom right.
    3. Choose PDF Tools.
    4. Choose the file you wish to convert.

     

    Using Snipping Tool on a Windows Computer (PDF to Image)

    1. Open the PDF
    2. Open the Snipping Tool app
    3. Choose New
    4. Your screen will go grey.
    5. Use the cursor to draw where you would like to copy the snip.
    6. Save the clip as a file