Files
      Back to home
      1. IT Knowledge Base
      2. Software & Services
      3. Files

      How do I create printed handouts from a PowerPoint presentation or export them to Word?

      Also fix the error message "PowerPoint couldn't write to Microsoft Word"

      Contents

      Print speaker notes

      Print notes pages with slide thumbnails

      1. Click File > Print.

      2. Under Printer, choose the printer you want. For a PDF choose Microsoft Print to PDF.

      3. Under Settings, next to Full Page Slides, select the down arrow, and under Print Layout, select Notes Pages.

        Print your notes pages

      4. Click Print.

      Note: You can only have one slide and accompanying notes per printed page.

      Print notes pages without slide thumbnails

      You have to manually remove the slide thumbnails from Notes pages.

      1. Select View > Notes Page to open each slide in Notes Page view.

      2. Delete the slide thumbnail from each of the notes pages by clicking on each notes page in turn, selecting the slide thumbnail, and pressing the Delete key on your keyboard.

        This action doesn’t delete the slides from your presentation; it just deletes the slide thumbnails from your notes pages.

      3. Select File > Print.

      4. Under Printer, choose the printer you want. For a PDF choose Microsoft Print to PDF.

      5. Under Settings, next to Full Page Slides, select the down arrow, and under Print Layout, select Notes Pages.

        Print your notes pages

      6. Click Print.

      Note: You can only have one slide and accompanying notes per printed page.

      Export speaker notes so you can print them in Word

      You can open a copy of your notes pages in Word to do with as you wish in that app, including printing them.

      1. With your presentation open, select File > Export.

      2. On the Export panel, select Create Handouts.

      3. On the Create handouts in Word panel, click Create Handouts.

        The Send to Microsoft Word dialog box appears.

      4. To export, select one of these page layout options in the Send to Microsoft Word dialog box:

        • Notes next to slides

        • Notes below slides

      5. Select the Paste option at the bottom of the dialog box, and then click OK..

      Fix error "PowerPoint couldn't write to Microsoft Word while creating handouts"

      Follow this video if you are seeing an error exporting PowerPoint speaker notes to Word.

      Tip: In the presentation, go to View > Notes Page and it might be that elements are outside of the boundary of the document which can cause the export to fail. Try adjusting the elements to fit the page.