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What is the best tool for scheduling meetings with other people?

Stop using email or Doodle poll to book meetings, Microsoft provides Bookings with me and Scheduling Polls in Outlook which are integrated with our diocesan work calendars.

Bookings with me

Tip: If you want people to self book appointments with you and/or other team members, Microsoft Bookings shared booking pages might be a better solution for you. See: How do I use Microsoft Bookings to provide self-service appointment scheduling? >

Bookings with me is a feature in Microsoft Bookings that lets you share your availability so individuals can select and book a suitable time, with everything handled automatically and added to your Outlook calendar.

Access Bookings with me in a web browser

Scheduling Polls

Scheduling Poll is an Outlook feature that lets you propose multiple meeting times to multiple attendees (internal and external), vote on the ones that suit them, with Outlook suggesting options based on availability and optionally auto‑booking the final time.

Access Scheduling Polls in a web browser

Create Scheduling Polls in Outlook New

Tip: Not sure if you're using New or Classic Outlook? See:

  1. In Outlook Calendar, create a new event
  2. Add title and attendees
  3. In the date field select the 📊Scheduling poll icon
  4. Add multiple date and time options and select when to end the poll
  5. Complete the event

Create Scheduling Polls in Outlook Classic

Watch video below from 06:49 onwards.

  1. In Outlook Calendar, create a new meeting
  2. Add title and attendees
  3. In the ribbon select the 📊New Scheduling poll icon
  4. Add multiple date and time options
  5. Configure the poll settings
  6. Create poll

Video Tutorial - Spend Less Time Scheduling

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