Meetings
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      How do I use the meeting room equipment at Holywell Lodge?

      Displaying presentations on the TV screen and joining Microsoft Teams meetings

      Contents

      Scheduling a Teams Meeting for the meeting room

      1. Create a new Teams meeting from your Outlook calendar or in Teams
        1. How to Create Microsoft Teams Meetings >
      2. Book the TV by inviting the relevant TV as a required participant:
        1. BoardroomTV@
        2. LargeMeetingRoomTV@
        3. SmallMeetingRoomTV@
      3. To add the meeting to the room's calendar, add the relevant room in the location field:
        1. Boardroom Bookings
        2. Large Meeting Room Bookings
        3. Small Meeting Room Bookings

      Joining a Teams Meeting on the TV

      Join a Teams Meeting in the Boardroom

      1. Turn on the TVs using the remote.
      2. Go to the tablet:
        1. Select your meeting on the right side:
          1. Select Join to start
        2. If it's not listed:
          1. Select Join with an ID
          2. Enter the Meeting ID and Passcode found in the meeting invitation and in your calendar
        3.  For instant meetings:
          1. Select Meet now
          2. Type names or full email addresses of the people you wish to invite

      Join a Teams Meeting in the Large & Small Meeting Rooms

      1. Turn on the screen
      2. Select the Computer as the display source
      3. Log in
        1. Credentials are hanging on the screen or refer to this article >
      4. Open the Microsoft Teams app
      5. Go to the Calendar:
        1. Select your meeting:
          1. Select Join to start
        2. If it's not listed:
          1. Select Join with an ID
          2. Enter the Meeting ID and Passcode found in the meeting invitation and in your calendar
        3.  For instant meetings:
          1. Select Meet now
          2. Type names or full email addresses of the people you wish to invite

      Displaying Presentations

      ALL MEETING ROOMS

      In-Person or Remotely: Share your screen in Teams

      1. Join the Teams meeting on your own laptop
        1. If you're in the room, select Room Audio to avoid feedback
      2. Share your screen:
        1. Teams Training: Share Screen or Presentation >

      BOARDROOM ONLY

      In-Person: Share your screen using the ClickShare USB dongle

      1. Plug the ClickShare button into your laptop
      2. Wait until the white LED ring on the button turns solid white - this can take several minutes
      3. Press the circle button in the centre of the ClickShare button to start sharing your screen
      4. The LED ring will change colour to red when the screen is being shared
      5. Press the button again to stop sharing your screen
      6. If your screen does not appear, tap Share on the touch screen tablet

      LARGE & SMALL MEETING ROOMS

      In-Person: Staff SharePoint Library Meetings folder